Technology is evolving at an incredible pace. This causes companies, entrepreneurs and citizens to face a significant technological hole when dealing with their documents, or when speaking with Public Administrations. Truth be told, the means of correspondence between the general open and Public Administrations are changing, yet not at the rate expected by governmental establishments. They found that their underlying investments in new technologies may have been excessively large, as this new technology is not used as much true to form.

One of the document types that have experienced the most significant change are invoices. However, basic terms, for example, electronic invoices (e-invoice), digital invoices, or telematic invoices are as yet being confused. These three concepts might be used as equivalent words, yet each nation’s legislation determines their exact meaning and cutoff points.

New technologies have had relatively little success with little and medium-size enterprises, because of the supposed ‘digital hole’, the absence of data and the uncertainty realized by new specialized methods between the general open and Public Administrations, among other reasons. Large associations, however, have the appropriate infrastructure to use these new technologies.

Thusly, it is fundamental to ‘demystify’ the general supposition that document technology software is just inside the reach of large enterprises. There hoa don dien tu fpt are enough powerful document management instruments in the market to meet the size and needs of any organization. SMBs may likewise contact companies specialized in document management and request a project from their Consulting department to acquire the best advice on the most adequate document input procedures, storage, information retrieval, etc.

What is an e-invoice?

An electronic invoice, the purported ‘e-invoice’, is a digital document that replaces the first. It is the digital representation of its paper design, which is electronically generated and maintained, and replaces the physical document while keeping up its legal value.

The electronic file, with all the information of the invoice, is modified with mathematical equations and a chain of characters called an electronic signature. With these new features, the e-invoice gets full monetary and legal legitimacy and there is no need to print the document to be able to send it to its recipient.

For an electronic bill to be substantial, it must guarantee two fundamental aspects: the authenticity of starting point and the integrity of content. If so, then the identification of the sender is 100% certain and the recipient can be confident that the document has not been altered. This is just possible if the e-invoice contains an electronic signature that meets the base requirements established by the financial authorities of each nation or, on account of Europe, of the European Union.